2026 AGM

The 2026 AGM will be held as part of our core meeting on 14th July 2026.

A draft AGM agenda, nomination form and proposal form are attached. Nominations to stand for Committee must be made using these forms and must be provided to the Business Secretary by 9th June 2026. You may hand them to the Business Secretary/Chair in person, hand them in at the Core Meeting, or post them to the Business Secretary at the address provided in your email from the Business Secretary.

There are 15 places on our committee which includes 6 officer posts. (Chair, Vice Chair, Treasurer, Membership Secretary, Lead Coordinator, and Business Secretary). Existing members of Committee who are eligible to re-stand for committee must re-apply each year.  All the Committee and Officer posts are open for any member to stand, and everyone is encouraged to apply.

The 9th June deadline applies to receipt of any proposals. Proposals can be made by members wishing to seek approval to a change in the way our u3a is administered and managed. Any member may put forward a proposal using the form. Some proposals require prior authority from the Third Age Trust and the Business Secretary will advise you about this. 

Once nominations and proposals have been received, all members will be notified a week before the AGM of all those standing and any proposals put forward. You will also receive the final agenda plus reports from the Treasurer and our Chair.

You may vote in person at the AGM, by post using the voting form or by appointing a proxy to cast a vote for you.  If you are unable to attend the AGM but wish to vote or appoint a proxy, please contact the Business Secretary for the relevant form.

The Annual General Meeting

We hold an AGM each year to elect a new committee for the coming year, and to summarise what has happened during the year, celebrating our achievements and discussing any issues that may have arisen.

Prior to the meeting members will be asked to nominate committee members, who must be willing to stand and must be seconded by a member who is not a member of the current committee.  All committee posts are re-elected, although some members may carry on from the current year to the next one.  A member may serve on the committee for three consecutive years before having a break.  Each committee member brings their own expertise to the role, and their support is vital to ensure that the activities of Olton and District u3a support our members.

Every member who has paid a subscription is allowed to vote at the AGM.  A member may vote in person at the meeting, by nominating a proxy or by post.

Prior to the meeting

Prior to the meeting each member will receive the AGM agenda, the list of nominations for the committee and the minutes of the previous year's AGM, either by email or by post. At the appropriate time links to the agenda and the committee nomination form will be included on this web page, plus a proxy form and a proposal form. Any member can submit a proposal to be discussed at the AGM provided the form is received in advance of the meeting.

The AGM

The main items included in the AGM agenda are as follows:

• Chair's report
• Treasurer's report
• Approval of accounts
• Election of officers and committee
• Consideration of proposals
• Appreciation of former committee members and facilitators

Our AGM would not be complete without the obligatory tea/coffee and biscuits! Following the AGM, there will either be an open meeting for members to socialise and catch up with their friends, or perhaps even some entertainment - the Ukulele group has been known to put in an appearance in the past.